Terms and Conditions

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By registering for Ivy League Model United Nations Conference India 2017 (hereafter referred to as "ILMUNC India") and using this website, you are deemed to have read and agreed to the following terms and conditions: The following terminology applies to these Terms and Conditions, Privacy Statement, and any or all Agreements: "Delegates" (members of a delegation or individual delegates) and "Faculty Advisors" ( Parent, Observer), "You" and "Your" refers to you, the person registering and accessing this website and accepting the terms and conditions for Ivy League Model United Nations Conference India 2017. "Ourselves," "We," and "Us", refers to ILMUNC India. Any use of the above terminology or other words in the singular, plural, capitalization and/or he/she or they, are taken as interchangeable and therefore as referring to same. By becoming a registered user of www.ilmunc-india.com and our affiliate sites, you agree to be contacted by www.ilmunc-india.com and our affiliates via communication modes including but not limited to email, SMS, MMS, and telephone calls.

Eligibility

  1. All individuals registered as delegates at ILMUNC India must be currently enrolled in high school (Grade 7 and above) or have graduated from a high school within one year of the period from November 23, 2017 to November 26, 2017.
    1. The staff and Secretariat of ILMUNC India reserve the right to investigate the eligibility of any delegate and expel without refund any individual determined to be ineligible for participation as a delegate. Any individual who does not meet the above criteria, who registers in affiliation with a high school that s/he does not attend, or who is otherwise found to be in violation of the ILMUNC India terms and conditions will be considered ineligible for participation.
    2. Delegations attempting to falsify the eligibility of delegates or otherwise found to be in violation of the ILMUNC India terms and conditions will be considered ineligible for participation at ILMUNC India in the year following the infraction(s), pending consultation with the Secretariat.
  2. Teachers, university students, parents, administrators, and other adults 21 years of age or older are eligible to serve as Faculty Advisors/Legal Guardians.
  3. Individuals, though from different schools, may register as a delegation. This delegation should be accompanied by a Faculty Advisor from one of the participating schools or a Legal Guardian of one of the Individual Delegates. All rules that apply to every other delegation attending the conference shall apply to this delegation as well.

Conduct

  1. All delegates must dress in Western Business Attire (WBA) while at ILMUNC India. As a general rule, WBA requires that delegates dress in a suit jacket, slacks or skirt, dress shirt with tie, and dress shoes. National Attire is also permitted. If a delegate's attire is deemed inappropriate by ILMUNC India staff, the delegate will be asked to leave the session and return with appropriate attire. Clothes that expose excessive bare skin or are otherwise revealing are deemed inappropriate.
  2. All delegates are expected to remain "in character" while at ILMUNC India by consistently advocating the interests and representing the policies of the country assigned. To act "in character" also entails displaying respect for the opinions and ideas of fellow delegates, even if these opinions and ideas conflict with a given delegate's own country's priorities. Delegates are expected to prepare adequately for active participation in committee sessions.
    1. Delegates found to be in violation of ILMUNC India's Security Policies may be barred from further participation at ILMUNC India and/or expelled from the conference without refund at the discretion of the Secretary-General.
    2. Delegates who disrupt committee sessions or other conference events may be barred from further participation at ILMUNC India and/or expelled from the conference without refund at the discretion of the Secretary-General.
    3. Delegates who antagonize hotel guests or otherwise "disturb the peace" may be barred from further participation at ILMUNC India and/or expelled from the conference without refund at the discretion of the Secretary-General.
  3. All faculty advisors are responsible for the safety, wellbeing, and conduct of their delegates.
    1. The educational quality of ILMUNC India is primarily dependent on all delegates' active and professional participation. Faculty advisors can ensure this by monitoring their student's attendance at committee sessions and helping them understand the skills of diplomacy as practiced at ILMUNC India.
    2. During the conference, faculty advisors are encouraged to attend faculty advisor meetings and feedback sessions, to observe their students from the back of committee rooms, and even to advise students on substantive issues. However, participation in the committee process must be left to the delegates and the ILMUNC India staff. Faculty advisors may not participate in the writing of resolutions or in caucusing Ivy League Model United Nations Conference India 2017 Terms and Conditions activities or otherwise engage in the committee process.
    3. Faculty advisors are required to assist the ILMUNC India staff in enforcing Security Policies, Dress Code, and the ILMUNC India terms and conditions with regards to their school's delegates. Faculty advisors are responsible for ensuring that their students follow the terms and conditions.
  4. Faculty advisors are responsible for ensuring that their students follow the terms and conditions. ILMUNC India will not tolerate any instances of harassment or discrimination, including but not limited to those based on race, gender, sexual orientation, national origin, religion, age, or disability. Further, ILMUNC India will not tolerate any instances of inappropriate behavior or unwelcome advances of a sexual nature. If any delegate, staff, or advisor believes they have encountered harassment or discrimination, which results in a hostile working environment or disparate treatment, they are encouraged to bring it to the attention of the Secretary-General or another member of the Secretariat. The Secretary-General and Director-General will then evaluate the report and involve the appropriate personnel which may include faculty advisors. Based on their findings of the investigation, ILMUNC India may:
    1. Take no action;
    2. Issue a verbal reprimand;
    3. Expel the offending individual from ILMUNC India without refund;
    4. Bar the delegation of the offending individual from future participation at ILMUNC India; and/or,
    5. Take other actions as deemed necessary and appropriate.

Allocations and Awards

  1. All delegations are responsible for paying for and filling all slots assigned through our country assignment process.
  2. All delegations registered by our priority deadline of August 30, 2017, will be given preference for country assignments. Country assignments will be issued on a rolling basis, dependent on receiving payment of at least 50% of the delegation's total fees for ILMUNC India. Once all countries have been assigned or no seats remain, schools / individuals that have completed registration will be placed on the wait-list and receive country assignments as they become available. No delegate / delegation is guaranteed acceptance to ILMUNC India, even if, you register before the Priority Registration Deadline.
  3. While participants in private delegations will be eligible for individual awards and recognition, the MUN club or private delegation as a whole will not be eligible to receive a delegation award. This is because the participants will represent various schools and the delegation awards are given to recognize the efforts put in by the schools to grow MUN within their ecosystem.
  4. No names of the School will be printed on the certificates of the Individuals Delegates or Private Delegations.

Fees, Payment, and Deadlines

  1. All fees must be paid in full by November 5, 2017. Delegations or individuals who have not paid in full by this deadline may result in the revocation of assigned seats with no refund.
  2. Schools/Individuals that have not paid the total fees will not be guaranteed an allocation. Country assignments are subject to change until fees have been paid.
  3. Schools/Individuals will not be granted access to the conference background guides unless 100% payment is made.
  4. Indian delegates

    Conference Delegate Fee: INR 19900 + 18% GST: INR 23500
    Inclusions: 18% GST, Conference participation, Accommodation at Hyatt Regency on twin sharing, Access to all social events, Access to pre-conference training webinars, Speaker sessions, Workshops, College Fair, and 9 meals during the conference.

    Faculty Advisor Fee (Single): INR 21305 + 18% GST: INR 25140
    Inclusions: 18% GST, Conference FA agenda participation, Accommodation at Hyatt Regency, Access to all social events, Access to pre-conference training webinars, Speaker sessions, Workshops, College Fair, and 9 meals during the conference. 

    Faculty Advisor Fee (Double): INR 10869 + 18% GST: INR 12825
    Inclusions: 18% GST, Conference FA agenda participation, Accommodation at Hyatt Regency, Access to all social events, Access to pre-conference training webinars, Speaker sessions, Workshops, College Fair, and 9 meals during the conference.

    International delegates

    Conference Delegate Fee: $380
    Inclusions: Conference participation, Access to all social events, Access to pre-conference training webinars, 9 meals during the conference, Assistance with visa processing- limited to providing necessary government permissions in India, 18%GST & Swacch Bharat cess.

    Faculty Advisor Fee (Single): $390
    Inclusions: Conference FA agenda participation, Access to all social events, Access to pre-conference training webinars, 9 meals during the conference, Assistance with visa processing- limited to providing necessary government permissions in India.

    Faculty Advisor Fee (Double): $220
    Inclusions: Conference FA agenda participation, Access to all social events, Access to pre-conference training webinars, 9 meals during the conference, Assistance with visa processing- limited to providing necessary government permissions in India.

  5. Inquiries about method of payment will be handled separately by members of the ILMUNC India conference staff.
  6. Payment Information for All Delegates

    Cheque / Demand Draft

    Payment should be made in INR in favor of "Worldview Education Services Pvt Ltd – ILMUNC India". Delegations are requested to make the full payment as one cheque or enclose all individual cheques together and send them to the following address:

    Ivy League MUN Conference India,
    Worldview Education Services Pvt. Ltd, 409/411, Block 2, White House, Kundan Bagh,
    Begumpet, Hyderabad, Telangana - 500016

    Please note that the Cheque/Demand Draft must mention the name of the school or delegate behind it.

    Wire Transfer

    Account Name: Worldview Education Services Private Limited
    Account Number: 50200025082750
    IFSC Code: HDFC0000621
    SWIFT Code: HDFCINBB
    Bank: HDFC Bank
    Branch: Begumpet Branch

    Please share the transaction details / slip with us at info@ilmunc-india.com.

  7. Our refund policy is as follows: there is no refund of the delegation fee unless specifically exempted by the Secretary General.

Exceptions and Violations

  1. The Secretary-General and Director-General are the only staff members who are allowed to grant exceptions or extensions to conference policies and deadlines. Neither ILMUNC India, the International Affairs Association, or Worldview are liable for erroneous statements made by other members of ILMUNC India staff regarding conference policies listed—and not listed—herein.
  2. Violation of the policies listed in these terms and conditions may result in the revocation of assigned seats with no refund. Serious violation of these policies or those listed in the conference handbook regarding conduct may result in expulsion from the conference with no refund and potential prevention of registration for all future ILMUNC India conferences.

Force Majeure

ILMUNC India shall not be deemed in default of this Agreement, nor shall it hold the other Party responsible for, any cessation, interruption or delay in the performance of its obligations (excluding payment obligations) due to earthquake, flood, fire, storm, natural disaster, act of God, war, terrorism, armed conflict, labor strike, lockout, boycott, or other similar events beyond the reasonable control of the Party, provided that the Party relying upon this provision: a. gives prompt written notice thereof, and b. takes all steps reasonably necessary to mitigate the effects of the force majeure event. If a force majeure event extends for a period in excess of 30 days in the aggregate, either Party may immediately terminate this Agreement upon written notice.

Acceptance

If a minor is registering for Ivy League Model United Nations Conference India 2017 and using this website, the minor's parents/guardians are deemed to have agreed and accepted all the terms on behalf of the minor.

Governing Law and Jurisdiction

These terms and conditions are governed by and shall be construed in accordance with the laws of the Republic of India and any dispute shall exclusively be subject to the jurisdiction of the appropriate Courts situated at Hyderabad, Telangana, India.